WEDDING CEREMONY

Introduction

The writer was focusing on the ambience looking at light and music of the wedding ceremony which was held at Adansonia hotel. 

Light

According to Phillips lighting (2015) to make a good impression on checking in and checking out guests, nothing has a more dramatic influence than lighting the outside of your tent or the entry way of your building. Different light levels and color necessities are needed to fulfill all the scenarios. The lights at the event can be enough for the speakers to see their notes but not good enough for the audience to see him/her, or the photographers to get good pictures. The lights were good enough for the photographers to take good pictures for the bride and the groom together with the audience.

Allen (2009) illustrate that each area of staging, audiovisual and lighting has its own specific necessities and needs. Make sure you review each with the certain supplier so that all is prepared.

Music

The original information related with musical melodies is suggested when we hear related music or when involved in conversations of music, episodes or events in our lives in which music has been important. Hearing music related to our past often arouses ones feelings; we are however better at recalling the titles of the tunes we listen to when instrumental than remembering melodies (Jancke 2008). The music at the wedding was suitable for the event in such a way that the disc jockey was catering for everyone, he played the songs that resembled love and also the ones that put people in the mood of partying in order to enjoy themselves and make the bride and the grooms day memorable.

  REFERENCES

Allen, A (2014) Restaurant Design; AaronnAllen & Associates

Allen, J. (2009) Event Planning. 2nd edn. Canada: John Wiley & Sons Canada ltd

Attorney-General’s Department (2011) Physical Security Management Guidelines: Commonwealth of Australia

Bojanic (2006) Hospitality Marketing mix and Services Marketing Principles

Chapman, S.W. & Rupured, M. (2008) Time Management: 10 Strategies for Better Time Management: The University of Georgia

Charted Institute of Marketing (2009), Marketing and the 7ps, The Charted Institute of Marketing; United Kingdom

Fruin, J. J. (2002) the Causes and Prevention of Crowd Disasters, United States of America

Giovachino, M. (2013) Managing Large-Scale Security Events: A Planning Primer for Local Law Enforcement Agencies: CAN

Health and Safety Executive (2000) Managing Safety. 2nd edn. United Kingdom: Crown Copyright

http://www.randypausch.com (Accessed: 26 May 2015)

Pausch, R. (1998) Time Management: Carnegic Mellon University [online] Available at:

Robson, S. K., S. E. Kimes, F. D. Becker, and G. W. Evans. (2010) Responses to reduced personal space between dyads at table seating. Working paper, Cornell University, Ithaca, NY

Roisman, D. & Murillo, R. H. (2006) the Economic of Charitable Giving: What Gives?

Stilling, C. (2002) Stage Management Handbook: School of Theatre and Dance, Kent University

Strandberg, C., (2009) the role of human resource management in corporate social responsibility, Canada

Tan, A., Yick-Tse, E. C., & Wong, C. L. (2009) Tourism and Hospitality Studies. Education Bureau. Hong Kong

The Learning Centre (2001) Time Management: The University of New South Wales

Worksafe Victoria (2007) Crowd Control at Venues and Events. 2nd edn

 

 

 

 

PRICE GIVING AND DINNER

Introduction

The focus is about how the restaurant set up enriched the price giving and dinner which was held at Francistown club.

Table set up

According to Allen (2014) tableware can be a reflection of a restaurant and should be measured or considered in the restaurant design and development concept.

Tableware reflects on the restaurant and should be considered in the overall restaurant design and concept development

Table spacing

Having adequate personal space is an important aspect of users’ comfort with their environment. In restaurant, for instance, spatial intrusion by others can lead to avoidance responses such as early departure or unwillingness to spend (Robson et al, 2010). The table spacing in the restaurant was very accommodating and there was even space for those who wanted to dance. There was also enough space for those who were called to collect their awards.

 

Buffet table

The buffet table was set very nice in a way that it was easy for people to serve themselves. Buffet must be carefully designed to provide foods from a planned menu in an eye-catching method to a given number of people with a specified time. Once the theme is identified, the menu is designed after the theme is set, members of the planning group should study the room, patio or other space where the event will be held (Pepys, 2002).

 

 

 

 

 

CHARITY EVENT

Introduction

The focus was more on Cooperate Social Responsibilities (CSR). Strandberg (2009) states that CSR is the balance combination of social and environmental in to business decisions and operations. Tsoutsoura (2004) illustrate that CSR is a succeeding profitable success in ways that respect ethical values and respect people, communities, and the natural environment. The event was about giving an unprivileged 18 year old girl and her son some clothing, food and for the social workers to know her so that they can be able to help her with things like transport fare to go to school.

According to Murillo and Roisman (2006) people are not entirely altruistic when giving. Individuals seem to derive more benefits from the act of giving itself than from the benefits that their gifts generate for others. Individuals may also care about the public recognition they receive from giving. The social workers, chief, councilor of the village were all invited come and witness as the students of Botswana Accountancy College doing Hospitality Management practice CSR.

The event was a success and all the people who were invited attended. The chief of the village gave very good remarks and edging the students to keep doing a good job of having a good heart and think of giving other people when they need help. He also said that it was also good that now they know about the Hospitality students from BAC and they will also help when in need of something so that all can work together for future benefit.

 

CHIBUKU ROAD OF FAME SEMI FINALS

Introduction

The write up was based on choosing a venue. The main reason for this event was to search for talent all around Botswana. The performers were competing for the grand price of P100, 000.00. At this event only the 20 finalists were competing for the judges to choose the best 10 to go through the finals which will be held at Lobatse on the 28^th of March. Olenick (2013) illustrate that site selection is often the most challenging part of the meeting planning process. Every experienced planner knows that choosing the right venue and location is a decision that plays a critical role in the success of an event.

The most effective way of ensuring access for everyone is to think about access at the very earliest planning stages of your event. This means thinking about the access requirements of attendees, staff, speakers, performers and exhibitors who may have a disability (Meetings and Events Australia, 2012).  The right venue was chosen for the event because it was just next to the center of the town and easy to access. It was also suitable for the event in terms of space for the audience and stage.

According to Belcher (2015) you don’t have to wait until the last minute to make plans for your event. Even something as simple as a small get together can go completely twisted without enough time to troubleshoot. There are often many details that go into an event, and if one of those details goes wrong it can cause your entire event to crash.

NYANGABWE HOSPITAL EVENT

Introduction

The writer was focusing more on personal hygiene at the event which was held at Nyangabwe hospital when Hospitality students from Botswana Accountancy College were cooking food for patients. A food handler is someone who works for a food commercial and handles food or surfaces that are likely to come into contact with food, such as cutlery, plates, bowls, or chopping boards. They spread bacteria causing illness and they are the major source of food contamination. Their hands, breath, hair, and sweat contaminate food, as can their reckless coughs and sneezes, which can spread bacteria. (Department of Health, 2014)

 World Health Organisation (2006) states that in the food industry it is important to discuss personal hygiene; the discussion should include topics like wearing gloves, trimming your fingernails and wearing clean cloths. The head of the kitchen at the Nyangabwe hospital had a discussion with all the students who went to help with the event. Brief them about personal and food hygiene in their kitchen. They were given disposable chefs hurt to put on before entering the kitchen. 

Management must establish a protocol to ensure hygienic practices by employees. They should set an example for employees by their own high levels of hygiene and good health while passing on the importance of these practices to the employees. Management should encourage employees to have a pre-employment physical examination to confirm that they are in good physical, mental, and emotional health. (Marriott & Gravani 2006). All the kitchen staff at Nyangabwe hospital has food handler’s certificates together with the students who went there to help.

 

 

 

STUDENT FUN DAY

Introduction

The writer was focusing more on team work during the implementation time of the student fun day which was held at the Francistown College of Training Vocational Education on the 27^th of March. According to Tarricone and Luca (2002) teamwork is defined by Scarnati (2001, p. 5) “as a cooperative process that allows ordinary people to achieve extraordinary results”. Team has a mutual goal or a drive where team members can grow effective, mutual relationships to reach team goals. It can also help to achieve common team goals by sharing knowledge and skills. The kitchen team was working together and helping each other to come up with ideas of what can be done because they had shortage of commodities; they came up with nice dishes and also managed to sell them.

 

Teamwork is an important part of workplace success. Like a basketball team working together to set up the perfect shot, every team member has an exact role to play in achieving tasks on the job. It may seem as if one player scored the basket, but it was made possible by many people’s planning, organization, and cooperation to get that player the ball. (Mc Graw, 2000). The event planners also took part in the games so that all the people who attended can also join and play together as one team.

 

Kennedy and Nilson (2008) illustrate that having a simple understanding of how teams work gives members a common way of thinking about teams. It also helps set common performance beliefs and stimulates understanding and trust among team members.  

 

VALENTINE DINNER

Introduction

According to Allen (2009) before you start planning your event, you need to first decide why you are having your event or taking part in an event. This is more like drawing the event ideas, and there can be both primary and secondary ideas in each event. The event was planned looking at the special day of valentine and came up with an idea of making an affordable dinner for students instead of going to expensive restaurants.

Atmosphere can make or break your event. Use the worksheet provided to help you come out with a suitable, fun and effective theme for your event. What is your overall budget for the event? How much can you afford to spend on resources? Use the plan provided to issue the cost and total budget ratio of each item needed. (Events, 2008). The event was planned in a short period of time and the right procedures were followed that’s why it was a success.

According to Gascoyne Development Commission (2010) planning is the most vital part of organization a successful event, and this means starting well in time.  The best way to start planning is to come up a detailed management plan, which includes a timetable of what needs to be done and when.  Key elements of the planning for the event, such as fundraising, booking performers and advertising need to happen well in time before the date of your event.

 

 

COMEDY SHOW

Introduction

The main focus was on the stage set up and the sound system. Bodwin et al (2011) illustrate that the term ‘staging’ originates from the performance of plays at the theater. It refers to bringing together all the elements of a theatrical production for its presentation on a stage. According to the Fender Musical Instruments Corporations (2009) your sound system is more than just a combination of dials, wires and speakers. It is a vital part of the audio chain and should be treated with special care and attention to detail. The sound was very clear and everyone seemed to hear and understand what the comedians were saying. Stilling (2002) illustrate that you have to notify the sound designer of how many headsets will be needed and where to be placed.

Stage setup

A stage at an event is rarely the same as the theatrical stage complete with the proscenium playful and auditorium. It can range from the back of a truck to a barge in a harbour. It is important to note that in event management, the term stage can also be applied to the general staging area not just to a purpose –built stage. Bodwin et al (2011). The built up stage was the one which was used at the comedy show and it was big enough for the performers to move freely without trapping the sound cables. The staging lights were also suitable for the event because everyone could see at the stage clearly.

BE MOBILE FRANCISTOWN MARATHON

Introduction

The writer is focusing more on security at the be-mobile marathon which was held at Francistown stadium. The mission of venue security is to provide a safe and secure environment for main event venues. Due to the high-profile nature and mass media consideration of large-scale security events, law must be put into practice and ready to respond to terrorist threats or attacks (Giovachiono, 2013). The security was at high level because the police officers were all over the stadium to manage the crowd. The security guards and their dogs were also there to assist the police officers.

The Event Security Officer should develop the security plan based on a risk assessment of the event.  As details of the event become perfect and preparations for the event develop, the plan will change and take into account matters including, but not limited to, the suitable level of security for the event, the duration, location and also the size of the event (Attorney-General’s Department 2011). There were nine (9) water stations and all of them had a tight security, reason being that there were far from the stadium where the event was held.

According to the Aukland City Council (2008) the security plan needs to be advanced in combining with the event planning process. It is not formed in isolation and delivered to the event manager but must be developed under the clear direction for the event manager to take identified risks in to consideration, budget constraints and most importantly the minimum requirements for events.

FAREWELL PARTY

Introduction

The main focus at this event was time management. The event was about the lecturer’s farewell party which was held at Thokgamo restaurant.  According Chapman and Rupured (2008) the term Time Management is a loose term.  You cannot manage time but can manage the events in your life in relation to time. You can often wish for more time but you only get 24 hours a day and how you use that time depends on skills learned through self- analysis, planning,     evaluation, and self-control. Much like money, time is treasured it must be protected, used wisely, and planned for. The first step to a decent time management is to arrange your tasks. In other words, deciding which task is most vital and should be finalized first. The Learning Center (2001).

Time management was taken in to consideration, the event was planned well in time and duties were allocated some few days before the event. During the implementation everyone knew what they were doing and it was easy to complete the task. The event was a success all because of time management. Pausch (1998) illustrate that being successful doesn’t make you manage your time well but instead managing your time well makes you successful.

CHIBUKU ROAD OF FAME LAUNCH

Introduction

The writer was focusing more on crowd management. Crowd management is defined as the regular planning and supervision of, the orderly movement and gathering of people. Crowd troughs must determine a wide range of information about a venue and the people occupying it before a group assembly occurs (Fruin, 2002). The crowd management was very easy and effective at these event because all the tables had boxes of chibuku for the whole crowd to drink, the security guards were also there to control the situation. The event was held at the chibuku warehouse and the gates were also locked so that people don’t just go in and out as they please.

According to the Health and Safety Executive (2000) as an early priority, you need to make sure that you can control and manage crowd safety for the type of event and at the venue you have chosen. An acceptable level of crowd density varies according to the venue. An initial walk around your proposed venue, carrying out a visual checkup, is essential to find out both the correct and the acceptable level of crowd density for your event. Work safe Victoria (2007) illustrate that managing crowds involves major risk. The degree, strictness and exposure to risk will vary depending on the situations crowd controllers find themselves in, how well crowd control staff have been prepared and how successfully risks have been controlled.

FLYING FISH PROMOTION

INTRODUCTION

The main focus at these event was promotion. Customers were to buy six pack of flying fish and get a free P100 ticket for South Africans comedy show which was held at Tati River Lodge. The promotion is a broader-based word meaning efforts undertaken to bring support. The main function of the promotion is to establish the awareness in the minds of customers about the company’s product/service and to establish a positive value in the minds of customers. It also includes personal selling that involves face-to-face communication between the seller and the potential customer as well as other efforts planned to increase sales (Tan, Tse and Wong, 2009)

Product

According to Bojanic(2006) product is a package, or bundle, of gods and services that include the total input and some of the variables that are part of the ‘product’ decision include variety, quality, design, features/amenities, brand name, packaging, backup services, and warranties. .Flying fish is a newly introduced flavored beer which was promoted by Kgalagadi Breweries Limited (KBL). There is no point in developing a product that no one wants to buy, yet other companies choose what to offer first and hope to find market later. The effective company will find out what customers’ needs and wants and then develop the product with the right level of quality now and in future (Charted Institute of Marketing (2009).

The event was a success because most people bought those six packs and they were curious because they have never heard of a flavored beer before and they were wondering how it tastes like. At the main entrance of where the event was held every one was issued with a bottle of beer as a welcome drink and there was also some beer for sale at the bar for those who wanted to have more of it.